IT Operations Overhaul

The problem

The P&C's IT environment had grown without a plan. Hardware was aging inconsistently, systems weren't talking to each other effectively, and the committee was spending more time managing workarounds than running the organisation.

For a volunteer-run body, operational overhead is a real cost — time spent on IT issues is time not spent on the school community.

What we're doing

A structured overhaul of the P&C's IT operations: assessing what's in place, replacing hardware where it's the constraint, and optimising the systems the committee uses day to day.

The approach is pragmatic — we're not replacing things that work, and we're not introducing complexity the organisation doesn't need. Every change is measured against whether it makes the committee's day-to-day easier.

Hardware refresh

We audited the existing hardware against the P&C's actual workload — what gets used, how often, and where performance or reliability was causing friction. Replacements are targeted, not wholesale.

New hardware is being configured and documented so that future committee members can pick up where the current team leaves off. Institutional knowledge shouldn't live in one person's head.

Systems optimisation

The day-to-day tooling — file management, communications, financial administration — was functional but inefficient. We're streamlining the parts that introduce unnecessary friction and ensuring the systems in use are properly configured for the way the organisation actually operates.

Training and handover

The project is in its final phase. We're working through handover sessions with the committee — walking through the systems, the documentation, and the processes they'll own from here.

The P&C turns over committee members regularly. The standard we built to: a new treasurer or secretary should be able to inherit this environment without a briefing from whoever set it up. The training is the proof of that.